New Student Organization Application

Expectations

With 100+ student organizations, ACU’s vibrant student life empowers you to get involved and develop connections in the areas you value most. On this page you will find the steps to begin the organization approval process. Please note that simply following the procedural steps in creating an organization does not guarantee recognition of an organization. Student Life and other individuals (if necessary) will review, recommend and make final approvals for the recognition of student organizations.

New Student Organization Process

1. Complete an  Interest Form describing the function and purpose of the organization, number of members, and the advisor/sponsor information.
   1. Once the Interest Form has been received, an email from a Student Life representative will provide you with resources to assist with the following steps needed to complete the process.
2. Complete an active members form with the names of your active members.
   1. An organization must need a minimum of 10 members in order to be approved.
3. Create a Constitution.
   1. Every student organization is expected to maintain an up-to-date constitution and/or by-laws that communicate and assist in operating functions, order, rules and purpose of the organization. The constitution and/or bylaws are required to contain: 
      1. Organization name
      2. Purpose of organization
      3. Membership requirements
      4. Meetings
      5. List of officers and roles
      6. Officer selection process
      7. Faculty/Staff advisor information
      8. Amendments
   2. For assistance in creating a constitution, please reach out to Maggie Hess, Student Organization Coordinator (meh17b@acu.edu) or follow the template provided.
4. Complete an Advisor Indemnification Letter.
   1. Student organizations are required to have a minimum of one full-time ACU faculty or staff member to serve as an advisor. Advisors play a crucial role in helping students facilitate an environment that is productive, safe, enjoyable and educational. Advisors guide and help students navigate the administrative functions at ACU.
   2. All advisors are expected to sign the Advisor Indemnification Letter. This letter provides clear guidance regarding advisor roles and expectations. Complete the Advisor Indemnification Letter.
   3. Once the Constitution and Advisor Indemnification Letter has been completed, please submit both documents by emailing the Student Organization Coordinator (meh17b@acu.edu).
5. Attend a one hour Clery training facilitated by an ACU Clery assigned representative.
   1. Student organizations are required to complete a yearly Clery training in order to recognize the importance of reporting crimes to ensure the creation of a safe and secure campus community.
   2. Details regarding date, time and location will be provided via email from the Student Organization Coordinator.
6. Complete the Student Organizations Canvas module.
   1. More information regarding the Canvas module will be provided during the required Clery training.
   2. The Canvas module will be open for 7 days after attending the Clery training.
7. Your President and advisor will receive an e-mail confirmation of approval.
8. An ACU Student Handbook will be provided for reference on policies and procedures regarding Student Life clubs and organizations.

Clubs and organizations that are seeking to be created in order to participate in expressive activities or political events, will not be approved.