Preferred Vendor Information

PCard

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Vendor Discount Opportunities

University Purchasing has worked with local and national vendors to provide a contracted and discounted price for a wide variety of products and services. These contracts aid each department in cutting expenses and saving budget dollars. These discounted prices are also available for employees’ personal use, alumni, and student use. Please consider these discounted prices when making such purchases.

UPS

How to ship a package:

  1. Contact University Purchasing for user access
  2. Process shipping online
  3. For personal use, utilize the Shipping Depot located in the Campus Store

Staples

How to purchase:

    1. Contact University Purchasing for user access
    2. Make purchases online
    3. For assistance, contact Tiffany Robinson, the Staples Accounts Manager at tiffany.robinson@staples.com, 1-877-888-8248 ext 236, 1-877-826-7755

Surcharge Fees

A credit card surcharge is an additional fee that a merchant charges to your card when you use a credit card for payment. In certain states, the act of surcharging is permitted. In permitted states, the surcharge must not exceed the cost of acceptance for the credit card, and the fee must be identified separately on the receipt. In addition, disclosures must be provided at the point of entry and point of sale.

Currently, the following ten states have prohibited vendors from applying surcharge fees:

  • Texas
  • California
  • Colorado
  • Connecticut
  • Florida
  • Kansas
  • Maine
  • Massachusetts
  • New York
  • Oklahoma

If a Texas merchant charges extra for credit card use, take a photograph of a sign or receipt proving the illegal surcharge. Then, contact a p-card administrator or file a complaint with the Texas Attorney General.

Please note that merchants can still require a minimum purchase of $10 before a credit card can be used. In addition, the government is an exception to the law in the above states and may still place a surcharge on credit card payments.

Contact Us

 

ACU Purchasing Card Administrators:

For p-card assistance, please contact:

Accounts Payable
ACU Box 29110

Phone: 325-674-6167
Email: pcard@acu.edu

Reporting

Concur CBS Reporting: acu.edu/concur

 

Topics and Details for Purchases

If an ACU employee is using their personal vehicle for business, they should track mileage and turn in an expense report for mileage reimbursement. Do not charge fuel for a personal vehicle to the purchasing card. The mileage reimbursement is to cover not only fuel but travel wear and tear on the vehicle. Fuel and mileage together should never both be paid to an individual.

If a vehicle is rented for business purposes, fuel may be purchased on the purchasing card.

The IRS standard mileage rates for business use of a car (including vans, pickups or panel trucks) will be:

  • 0.585 mileage rate

Please refer to the ACU Travel website for rental car information and hotel details.

ACU has an exclusive agreement with the Coca-Cola. The contract allows for the sale or promotion of any product available only through Coca-Cola on our campus. We ask your help and cooperation in honoring both the stated intent and the spirit of the contract. We look forward to a great partnership with Coca-Cola over the term of the contract. If you have questions about the product availability or product mix, or if you need ordering information, please contact University Procurement at 325-674-2273 or email purchasing@acu.edu.

From whom can the contract beverages be purchased?
Contract beverages, such as sodas, juice, sports drinks, water, and other variety of beverages, may only be purchased from Coca-Cola, the ACU Warehouse, any of our dining services, The Campus Store or vending machines. These beverages cannot be purchased from any other source by purchase order, purchasing card, or donation through reimbursement. See below for purchasing information.

What about advertising?
Bottling company advertising or promotion on campus is limited to Coca-Cola and its products. Other competitor companies may not advertise or promote their products on campus during the term of this agreement.

Purchasing and Product Information
We ask that you order the products listed below through the ACU warehouse only. All prices for products stocked in the warehouse have been compared to market value. To help offset the cost, we are discounting the price on all drink purchases through the warehouse only. Prices are subject to changes as market value fluctuates. We will commit that pricing will not change until May 2024.

The following are a list of items that must be ordered through the Warehouse. Please send a completed Warehouse order form (available on myACU Quicklinks) by email to warehouse@groupmail.acu.edu.

Stock# Description Discount Price Case Quantity
S30110 Coca-Cola $12.32 24-12oz cans
S30111 Diet Coke $12.32 24-12oz cans
S30102 Dr Pepper $11.50 24-12oz cans
S30103 Diet Dr Pepper $11.50 24-12oz cans
S30112 Dasani Water $5.29 24-16.9oz bottles

 

All other Coca-Cola products not listed above must be purchased through myCoke.com. The delivery schedule for orders through myCoke.com is as follows:

Order: Monday —-> Delivery: Wednesday

Order: Wednesday —-> Delivery: Friday

For assistance regarding special orders or requesting new user access to myCoke.com, please contact the Procurement office at purchasing@acu.edu or by calling extension 2273.

 

FY24 Beverage Agreement and New Pricing
Effective July 1, 2023

ACU has an exclusive agreement and partnership with Coca-Cola.  The contract allows for the sale or promotion of any product available only through Coca-Cola on our campus. In order to stay in compliance, all beverages must be purchased through Coca-Cola. We ask your help and cooperation in honoring both the stated intent and the spirit of the contract. Available on campus, there is a selection of drinks stocked in the Warehouse or you can place special orders through a Coca-Cola portal, myCoke.com. If you purchase beverages for your department, contact the Purchasing office to request new user access to the ACU account on myCoke.com.

We ask that you order the products listed below through the ACU warehouse only. All prices for products stocked in the warehouse have been compared to market value. To help offset the cost, we are discounting the price on some of the drink purchases through the warehouse only. Prices are subject to changes as market value fluctuates.

The following are a list of items that must be ordered through the Warehouse. Please send a completed Warehouse order form (available on myACU Quicklinks) and email to warehouse@groupmail.acu.edu.

 

Stock#      Description                      Discount Price Case Quantity
S30110      Coca-Cola                          $13.58 24-12oz cans
S30111      Diet Coke                           $13.58 24-12oz cans
S30102      Dr Pepper                          $11.93 24-12oz cans
S30103      Diet Dr Pepper                  $11.93 24-12oz cans
S30112    Dasani Water                   $5.29 24-16.9oz bottles

 

All other Coca-Cola products not listed above must be purchased through myCoke.com. The delivery schedule for orders through myCoke.com is as follows:

Order:  Monday   —->  Delivery:   Wednesday

Order:  Wednesday   —-> Delivery:    Friday

For assistance regarding special orders or requesting new user access to myCoke.com, please contact the Purchasing office at purchasing@acu.edu or by calling extension 2246.