Library Policies

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Borrowing Privileges

ACU undergrad = 60 items for 3 weeks with 2 renewals

Faculty & ACU graduates = 60 items for 5 weeks with 2 renewals

Abilene Public library = 5 items, 21 days, 2 renewals. DVD’s non-circulating to APL

ACU’s leased materials (McNaughton & New Books) are non-circulating to MCM, HSU and HPU, and APL libraries.

Tex Share = 2 items from general collection of each consortium library for 21 days with 2 renewals.

Abilene Christian Schools– 20 items for 3 weeks with 2 renewals books and AV materials only

Learning Studio Equipment – available to ACU Staff, faculty, and students with the exception of projectors, which are only for faculty and staff. There is a $5.00 per day overdue fine for this equipment. The Learning Studio makes audio and video equipment available for checkout. Users must have a current ACU ID to check out gear for 2 days at a time. Longer-term checkout may be available for faculty loans required for class projects or research.

The ACU Library charges a minimum of $60.00 for each lost or damaged book or other item. Lost and damaged items are charged to your banner account between the 1st and the 6th of each month. An automated email system sends pre-overdue notices 3 days beforehand, 1 day, 7 days, 14 days and 21 days after the item is overdue. At 28 days after the first overdue notice, you will be emailed notifying that a minimum charge of a $60 will be applied to your banner account within 48 hours. If the item is returned before it is billed, all charges will be waived.

If the item is returned within 45 days after being billed, a $15 dollar processing fee is kept and you can be credited for the rest of the initial charge (with rare exceptions due to extenuating circumstances decided by staff). A credit is given if returning a book within the 45-day time frame from the first overdue notice.

Damage includes, but is not limited to, spilling liquids, ripping, tearing, mold, mildew, barcode tampering, and anything beyond normal wear and tear.

ILL Probation Notice

NOTICE: As of January 1, 2018, there will be a change in Interlibrary Loan policy. Patrons who are found to consistently keep ILL books overdue will be placed on “ILL Probation,” allowing them to request only one Interlibrary Loan book at a time (article requests will be unaffected). This probation will last one semester for the first offense, one year for the second offense, and will be permanent upon the third offense.

ILL Overdue Policies

For Interlibrary Loan (ILL) items borrowed from other libraries, automated email notifications are sent 3, 7, and 14 days after the due date. At the final (14-day) overdue notification, a $100.00 bill is placed on your library account, blocking you from checking out books on the local system and from submitting ILL requests. After receiving this notice, you have one week to return the overdue book(s) before the $100.00 bill is actually billed to your Banner account.

The $100.00 bill is a placeholder and does not reflect a final charge. If you return the book before it is billed to the Banner account, the entire bill is cancelled. If you return the book after it is billed to the Banner account but before the ACU library has to compensate the owning library for the lost book, you are required to pay only a $15.00 processing fee.

If you do not return the book, or if the book is permanently lost, the ACU library will work with the lending library to determine what the lost charge will be, dependent on the lending library’s policy (some libraries charge only the cost of replacement; some charge a flat lost book fee which can be greater than $100.00.) You are charged whatever the lending library charges us plus the $15.00 processing fee. If you have not returned the ILL book by this time, you will be notified by email the date when ACU would compensate the library for the lost book and what the charge to you would be. After ACU has paid the other library, charges billed to you will be completely non-refundable.

Damaged books borrowed from other libraries are dependent upon the owning libraries’ policies. Keeping other libraries’ books overdue can damage our library’s reputation with other libraries and make it more difficult for you and other ACU users to borrow books in the future. Some blocking, unblocking, and billing is done manually, so you are encouraged to email or contact the library if you experience a delay in resolving issues after returning overdue books.

Usage Policy

1. The Learning Commons exists for the academic and cultural enrichment of students and employees. It is an academic environment, not a general purpose room or reception hall. Activities in the Learning Commons need to be in keeping with its purpose.

2. The Learning Commons cannot be open without someone from the library present to oversee the facilities. If a valid campus group or department wants the Learning Commons to be open when it would normally be closed, the decision is dependent on the availability of Learning Commons staff. The group requesting the Learning Commons agrees to pay for that staff member(s)’ time.

3. The library typically does not allow non-ACU groups to use its facilities for commercial, selling, or advertising purposes, even if that group agrees to pay for student coverage. We consider such gatherings to be a conflict of interest in our stewardship of facilities. The Learning Commons operates under the same guidelines.

To schedule an event please contact Penny Ruot at or at 674-2344.

Library Policy for Service Animals in the Library

In accordance with the American with Disabilities Act (ADA), service animals are welcomed and permitted in the Brown Library facilities. Per ADA, a service animal is any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability. In other words, the dog must be trained to perform specific tasks. Per ADA regulations “the provision of emotional support, well-being, comfort or companionship do not constitute work or tasks for the purposes of this definition.”

In order to help maintain a pleasant, productive and safe environment for all Library users and staff, the following behavioral guidelines for service animals are to be observed.

  • Service animals must be in physical proximity with their handler (owner) and under handler control and not left unattended at any time.
  • Service animals must remain on the floor at all times and not permitted on tables or other furniture.
  • Service animals must be on a leash or harness at all times unless the use of a leash or harness interferes with the animal’s effective performance of its designated task(s). If the animal cannot be leashed or harnessed, it must be under the handler’s control via voice, signals, or other effective means at all times.
  • Service animals must not display disruptive behavior such as barking and growling.
  • Service animals must be housebroken and their handler is responsible for any upkeep or cleanup of the animal.
  • If a person has allergies or is uncomfortable in the presence of a service animal, that person should seek out a staff member for assistance.
  • With rare exceptions, service animals are not allowed in the construction/fabrication area of the Library Maker Lab

NOTE: If a service animal’s behaviors or actions pose an unreasonable or direct threat to the health or safety of others or do not conform to these guidelines, it may not remain in the Library building. In accordance with ADA guidelines, non-compliance of guidelines can be grounds to ask the person and the service animal to leave the Library building.

Library Conduct Policy
The Brown Library provides collections and services in support of the instruction, research and service missions of Abilene Christian University. Users have the right to expect a safe, pleasant and productive environment for research and study. Users are expected to abide by the rules established by the Brown Library and ACU’s Student Code of Conduct (

Examples of unacceptable behavior include, but are not limited to:

  • Creating a disturbance or behaving in a manner which interferes with normal use of the Library, such as rowdiness, noise, loitering, and offensive interpersonal behavior.
  • Disruptive use of cell phones or other electronic devices.
  • Violating policies concerning food, drink, tobacco products, alcohol or drugs.
  • Failing to follow library circulation policies and procedures.
  • Mutilating, defacing or misusing library materials, equipment, or property.
  • Removing or attempting to remove library materials or property without checking them out or without proper authorization.
  • Concealing or otherwise restricting access to materials in the library for the exclusive use of an individual or group.
  • Possessing a weapon or hazardous substance/item.
  • Tampering with emergency mechanisms (fire alarms, alarms in elevators, opening emergency exits in non-emergency situations).
  • Being in an unauthorized area of the building; remaining in the building after closing or when requested to leave during emergency situations or drills.
  • Bringing animals into the building that do not meet ADA guidelines.
  • Riding wheeled devices in the library not intended for medical use.
  • Violating University and Library rules regarding computer use.

Brown Library employees have the responsibility to enforce these guidelines. All visitors to the Library will be held accountable for their actions. Library employees may notify ACUPD if an individual or group refuses to follow the guidelines.